Accounts Receivable/Collections—Utility Clerk II & III

GENERAL FUNCTION

This is responsible accounting and collection work in the finance and accounting section of an electric utility company. Individuals assigned to this position perform a variety of skilled bookkeeping and accounting tasks according to established accounting practices. The position is responsible for maintaining accounts receivable, monitoring aging reports for compliance with company payment policies, processing and reconciling daily cash transactions, and preparing the daily bank deposits. The Accounting Manager evaluates work through the review of ledgers, reports, and observation of daily activities of the incumbent..

SUPERVISORY RESPONSIBILITIES
This is a non-supervisory position.

KEY RESPONSIBILITIES / ESSENTIAL FUNCTIONS
  1. Prepares invoices for miscellaneous accounts receivable to include damage billings, water jobbing, engineering fees, and miscellaneous sales, ensuring accuracy of billing information and maintaining organized files.
  2. Prepares monthly statements for outstanding accounts. Reconciles accounts receivable subsidiary ledgers to the general ledger and prepares any adjusting journal entries.
  3. Monitors accounts receivable aging for past due accounts, follows up in accordance with company collections policies, and maintains organized files. Coordinates with the Accounting Manager and Chief Financial Officer on any special payment arrangements outside the assigned limits.
  4. Processes customer insufficient funds returns posting to customer accounts and charging appropriate NSF return fees.
  5. Balances daily cash drawers, applies miscellaneous over-the-counter payments to customer accounts and posts cash batches. Processes and posts electronic funds transfer payments to customer accounts. Reconciles lock box batches and posts payments to customer account.
  6. Prepares the daily bank deposits and coordinates with the Staff Accountant on reconciling.
  7. Maintain regular and predictable attendance.
  8. Maintain complete job documentation on duties, procedures and processes used to complete job functions.
  9. Perform related duties and responsibilities as required.

PERIPHERAL DUTIES

None.  

KNOWLEDGE, SKILLS AND ABILITIES

  • The position requires a working knowledge and basic understanding of accounting processes and procedures as well as laws governing accounts receivable collection processes.
  • Experience with computers and general office equipment is necessary, including automated software programs and knowledge of Microsoft Work and Excel.
  • Working in a team environment, the incumbent must have the ability to be a positive contributing member, manage and perform multiple tasks under deadline pressure, and maintain effective working relationships with other staff.
  • The incumbent must have ability to communicate, both orally and in writing, with customers, attorneys, and collection agency representatives on a regular basis in the course of collecting past due accounts.
  • The incumbent must be able to make decisions based on accepted accounting practices as well as company policy/procedures and laws governing accounts receivable collection processes within the limits of responsibility assigned.
  • Job responsibilities require the ability to process accounts receivable and general accounting entries in an accurate and timely manner as well as work collections observing all laws and company policies. Inability and/or errors may cause financial misrepresentation, legal liability and the loss of good will with customers. The level of job complexity is intermediate
  • Ability to maintain a high degree of confidentiality due to access to not only sensitive company financial information but also customers’ personal information that is governed by state statutes.
WORKING CONDITIONS / PHYSICAL DEMANDS

Work is normally performed in an office environment. The incumbent may be required to lift boxes of files, usually not exceeding thirty (30) pounds to a height of thirty-six (36) inches on an occasional basis. In addition, the position requires considerable oral and written communication skills and deals with visually presented material. As a result, persons with severe limitations in eyesight, hearing, or speech may be unable to perform the essential functions of this job.

RECRUITING REQUIREMENTS:

A High school diploma or GED required. One (1) year of college or vocational training in bookkeeping or accounting or an equivalent combination of education and experience required. Typically requires two years experience in accounts receivable, collections, and general ledger duties.

Deadline:  Until filled

Salary:  DOQ/E

Apply Online
Print an Application (pdf)
Email Your Resume


Where to Submit Your Application:

If you choose to mail in your application, please submit it to the address below. Applications without signatures will not be accepted.

By Mail: By Fax:
Peninsula Light Company
Human Resources Director
P O Box 78
Gig Harbor, WA 98335
(253) 857-3100
Drop Off at Our Headquarters:
13315 Goodnough Drive NW
Purdy, WA 98332

Peninsula Light Company covers Pierce County north of the Tacoma Narrows Bridge to the Kitsap and Mason County lines. It is easily accessible to Tacoma/Seattle areas.

We are an equal opportunity employer. Women, minorities, persons of disability, persons over 40 years of age, and Vietnam-era veterans are encouraged to apply when positions are available. Persons of disability needing assistance or alternate format may call the Human Resources Office at (253) 853-1353.

Applicants selected for interview are asked to participate in screening procedures, including physical, skill and knowledge tests. Successful candidates are required to go through pre-employment screening, including background checks, physicals and drug and alcohol tests.

Questions?

Human Resources Office: (253) 853-1353
email: jobs.

 

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